Dear Parents,

1. Follow-up Survey – Initial Results
2. Reminder: Last Week of School and the First Week of School
3. Reminder: Re-enrollment
4. Reminder: Financial Assistance

Dear Parents,

I hope you are well. The month of May is the point in the school year where the focus turns to closing on a high note. May also is the time where a lot of planning happens for the following year. We started work on academic schedules, summer maintenance, and program development. It’s been busy.

Last week I described this letter as more nuts-and-bolts than cheerleading, but I cannot resist sharing some good news.  All Saints is poised to have the largest Freshman class in the high school’s history. The incoming Freshman class is a talented group, and I’m eager to see how they get involved in all of the terrific opportunities the high school offers.

Okay, back to nuts-and bolts: there are four discussion points in this letter.

• The Last Week of School and the First Week of School
• Survey Part Two
• Re-enrollment
• Financial Assistance

The Last Week of School and the First Week of School

For most students, the last day of academic classes is Friday, May 15, and the following week is for end-of-year logistics like returning books and picking up personal items. The schedule is a little different in the high school because of changes in Advanced Placement exams. The details for each division of the school are being sent to you by the Division Heads.

First Week of the 2020-21 School Year

We do not know when Lubbock will be back to normal, but I wanted to offer guidance regarding the start of school. We will start during the week of August 16, 2020.  The tentative plan for the week is

• Sunday, August 16 – Back to School Pool Party
• Tuesday, August 18 – Parent Conferences for PLC, LS, and MS (No school for HS)
• Wednesday, August 19 – HS Goal Setting & Leadership Day, (No school for PLC, LS, MS)
• Thursday, August 20 – First Day of Classes

Please note: the start of school schedule depends on social distancing and other factors. We know we will start on the week of August 16, but the details for each day may change. More information will come.

Survey Part Two

Last week I reported the findings from our first survey on distance education and promised that we’d have a follow-up survey to see whether there is any improvement. If you have a few minutes to spare, please take this anonymous survey to help the school serve students better. Thank you!

Click here to participate in the 3-minute follow up survey on distance education.

Why administer a survey at the end of the school year? We are doing it for three reasons:

• Learn whether our work to improve distance education had any noticeable effect.
• Use data to improve distance education at All Saints.
• Get into the habit of collecting feedback and acting on it quickly.

My goal is for All Saints to understand the needs of parents and students and to respond to those needs both effectively and efficiently. Success hinges on everyone working together, which requires communication. The survey is one piece of the puzzle. We also called all families, and both teachers and administrators have been in touch with students and parents.

Meeting Individual Students’ Needs – Please Call or Email 

As I mentioned last week, surveys do not capture an individual’s particular needs. Our goal is to meet each student’s needs. To that end, if something is missing or needs to be done to support your child, please call or email the teacher, advisor, coach, or Division Head.

Chaplain Paige is Available

If you are not sure who to call, you can always contact Chaplain Paige at pmckay@allsaintsschool.org.  She also monitors the Need Help/Can Offer Help form. If you need help, if you can offer assistance, or if you have a prayer request, please click here. Chaplain Paige will make sure it gets to the right place.

Re-enrollment

I mentioned that high school re-enrollment has exceeded our expectations. We will have the largest Freshman class in All Saints’ history. We also are offering spots to applicants in younger grades who are eager to be Patriots. They are terrific additions to the school.

Contracts

You should have received your signed enrollment contract in the mail. They were sent this week, and I am sorry for the delay. Typically, our process is that I sign the contracts, and the executed copies are returned to families in March. As with everything else, COVID-19 threw a wrench in the works. If you have not received your contract, please contact Lisa Britton (lbritton@allsaintsschool.org) or Paige McKay (pmckay@allsaintsschool.org) in our Admissions Department. They will help you out.

Re-enrollment Help

Some families prefer to hand-deliver re-enrollment forms and payments. Hand delivery is a challenge, but we still are receiving mail. If you can find a stamp, the school’s address is:

All Saints Episcopal School
3222 103rd Street
Lubbock, TX 79423

If you have a question about re-enrollment, the people to contact are Paige McKay (pmckay@allsaintsschool.org) and Lisa Britton (lbritton@allsaintsschool.org) in our Admissions Department. If you need help with the logistics of payment, Dana McNeice in our Business Office is a good resource (dmcneice@allsaintsschool.org).

Financial Assistance Update

The first notifications for Financial Aid will be sent to applicants by the end of the coming week. This is the first round of financial assistance. As I shared earlier,  the All Saints Episcopal School’s Board of Trustees is increasing the amount of financial assistance available to families who need extra help. The extra financial assistance will be available in a subsequent round of funding. If you think you will need aid, please contact either Paige McKay (pmckay@allsaintsschool.org) or Valerie Tucker (vtucker@allsaintsschool.org).

Mythbusters: Tuition and Financial Aid

Please know that financial aid does not come from tuition. It comes from fundraising. In fact, tuition at All Saints covers staff salaries, benefits, business costs, cleaning and maintenance.  Everything else – curriculum, technology, supplies, buildings, etc. – comes from fundraising.

Want to Help / Need Help

The additional funding for financial aid also will have to be generated by fundraising. We are working on grants and speaking with people who want to help. If you would like to help, please let Celeste Thompson know. She can be reached at cthompson@allsaintsschool.org. Your help can make a world of difference for a family. If you are in need of temporary help, Paige McKay (pmckay@allsaintsschool.org) is the person to contact. Also, if you want to contribute to the work being done on the Middle School, it’s not too late. Contact Celeste, and she will help you out.

I appreciate the cooperation and communication between students, teachers, and parents, and I want to thank you for the feedback. It helps us improve how we serve your children today and prepare them for college and beyond.

Sincerely,

Bruce

Dear Parents,

• Re-enrollment Help
• Financial Assistance
• Survey Results & Improvement
• End of the School Year

• In the PLC, several parents reported it was easier to have printed materials than to deal with online assignments. As a result, we are doing a “packet pickup” for PLC parents so they have the option of online or paper.
• In the Lower School, managing sign-ons and class codes was a challenge. We developed two solutions – one involved QR codes, and the other required a reconfiguration of software. They seem to have alleviated the problem.

• In the Lower School, we decided to focus on phonics, reading and mathematics as mandatory subjects and designate the others as optional. If you want more work for your child, it is being organized on an individual basis – just contact Mrs. Scranton.
• In the Middle School, we are working with teachers to coordinate the assignments so they do not pile up on students. We also are speaking with grade level teams to help adjust the workload. If your child needs more work, please contact Mr. Hutchinson

Dear Parents,

I am writing this email on the heels of Governor Abbott’s April 17th announcement. Like every other school in Texas, the All Saints campus will be closed for the remainder of the academic year, and we will continue with distance education.

I had anticipated this outcome and prepared for it, but I’m still disappointed. I am saddened that we will not be able to complete the 2019-20 academic year together on campus, and I feel bad for our Seniors. The Class of 2020 is a talented and impressive group. Their hard work and many accomplishments deserve to be celebrated. We will – we just have to be creative.

If the last weeks have taught us anything, it is that the All Saints community is creative….and responsive… and resilient. It also has reaffirmed my belief that the key to our school’s success is the willingness of students, teachers, and parents to communicate and work together.

It is with the goal of communicating, working together, and responding to people’s needs that I write this update.

Financial Assistance

The All Saints Episcopal School’s Board of Trustees has met often throughout the COVID-19 pandemic to guide the school through this crisis. This week’s board meeting focused mainly on supporting families as we all start to feel the financial effects of coronavirus.

Two important decisions were made at the board meeting. The first is to increase the amount of financial assistance provided to families for the coming year. The second is to form a committee to develop the process that the school’s administration will use to distribute aid during the crisis. All Saints already has a rigorous financial aid process in place, but the Board’s decision is an acknowledgment that the world has changed dramatically since re-enrollment contracts were sent home in January.  We know that the economy will eventually bounce back, but we do not know how long it will take. In the interim, people need help, including families who may not have qualified for financial aid in the past. We are facing an extraordinary situation, and our goal is to find a way to help all who need it.

An Engineering Design Approach to Distance Education

As you probably know, All Saints recently launched a robotics/computer science/engineering design program, and we have almost completed a beautiful building to support this work. A key element to the program is for students to learn engineering design as an approach to solving problems.

I mention this because the All Saints administration is using a design approach to address the challenge of distance education. Granted, we had to rush a few steps, but the core elements of empathy and feedback/continuous improvement are firmly in place.

This is why teachers, advisors, and administrators have called each family to see how things are going and to gather feedback. We have made adjustments, and we will continue to do so. Success hinges on communication.

Improve the Academic Experience – Quick Survey

We are conducting a short survey (11 questions) to help us continue our improvement effort. The survey is anonymous, and it will take approximately three minutes to complete. https://www.surveymonkey.com/r/W8LWTXL Our aim is to act swiftly on the feedback you provide.

Meeting Individual Students’ Needs – Please Call or Email

The problem with anonymous surveys is that they do not capture the specific needs of an individual. Our goal is to meet the individual needs of each student. To that end, if something is missing or needs to be done to support your child, please call or email the teacher, advisor, coach, or Division Head.

Not Sure Where to Go for Help – Contact Chaplain Paige

Also, we are fortunate to have Paige McKay as a resource for students and families. If you are not sure where to go for help, or if you need to talk in confidence, Chaplain Paige is here to help. She can be reached at pmckay@allsaintsschool.org.

She also monitors the Need Help/Can Offer Help form. If you need help, if you can offer assistance, or if you have a prayer request, please click here. Chaplain Paige will make sure it gets to the right place.

I appreciate the support provided by the All Saints community as we navigate the coronavirus pandemic. I believe our focus on communication and support will not only get us through this crisis, it ultimately will improve how we serve All Saints students.

Sincerely,

Bruce

Dear Parents,

As we arrive at the most important weekend of the Christian calendar, I am writing to wish you a joyous holiday and to provide a brief update on what is happening at All Saints.

It’s tough to wrap my head around the fact that we’ll be in “social distancing mode” for Passover, Easter, and probably all of Ramadan. Our holidays will look very different this year, and there is a growing feeling that life will change after the COVID pandemic. That’s unsettling.

As we come to grips with all of the changes ahead of us, two thoughts come to mind. The first is a favorite saying, “Change is good, but transitions are difficult.” The second is a belief that Easter is arriving at just the right moment. For Christians, Easter is the foremost story of transition and change. Easter is not about going back to how things were; it’s about making all things new. Yes, there is suffering, but Easter ultimately represents the triumph of hope over despair and of life over death.

I find comfort in this, and I am hopeful for all of us.

Official Timeline is Still May 4

There have not been any changes in the timeline for Lubbock’s “stay at home” order and statewide school closures through May 4, 2020.

Some good news is that projections from the Institute for Health Metrics and Evaluation (IHME) regarding the peak demand for hospital resources in Texas have changed. It’s a bit earlier: April 26.  As mentioned last week, we will still have cases after the peak, and I anticipate that the May 4 date will be moved again. As of this week, all 50 states have closed schools, and 19 states have done so for the remainder of the school year. We will continue to keep a close watch on developments and adjust as needed.

The Work Ahead and a Request
Last week I shared a quote from Dr. Robin DeRosa of Plymouth State University that elegantly describes what we need to accomplish:

“…we are trying to extend a sense of care to our students and trying to build a community that’s going to be able to work together to get through the learning challenges that we have.”

To this end, I have one request: please communicate your needs.

The only way All Saints can “extend a sense of care” is for us to know how things are going and what students and families need. This is why we have the School Assistance Form.  This also is the reason why teachers and administrators reached out to every All Saints family to ask how things were going. The answers ranged from “we’re good” to “we’re overwhelmed” with all things in between. No one said that it was easy.

Your feedback helps us adjust what we do so we can support you. Distance Ed at All Saints is dramatically different from what was launched at Spring Break. It will continue to evolve as we learn more about what is effective and as students’ and families’ needs change. As I mentioned earlier, transitions are difficult, and our goal is to work together so we can help each other out. The only way we can accomplish this is by communicating. Teachers, coaches, and administrators alike – we’re all here for your families.

In the meantime, please enjoy the break. I wish you all a joyous holiday.

Blessings,

Bruce

Dear Parents,

What a week! I think everyone is feeling the effects of a full week of distance education. As I shared with the faculty and staff, this is hard work, and working from home makes things more difficult. I worked from home for several years when my oldest daughter was a toddler. It’s easier with older children, but this is still a big change for all of us.

It is heartening to see how students, teachers, and parents are rising to the challenge before us. We’re solving problems and doing what it takes to get the job done – the West Texas work ethic is alive and well. Coronavirus is not our fault, but it is our problem, and we are going to address it. Together.

Working & Schooling from Home

When it comes to working “as a member of a full-time virtual/remote team, and a sometimes working-remotely-with-kids-underfoot employee,” Parent Group president, Kathy Oaks, knows what she’s talking about. She kindly offered a top ten list of advice to the All Saints community on how to navigate this crisis (Learning Together From Home). At the bottom of the page is a link to a more detailed post from Kathy about working from home. Both are helpful. Thanks Kathy!

We’re Online until May 4

If you did not read Kathy’s post, make sure you know where to find it because we have at least another month of this. (Click the All Saints Online: Updates and Messages button at the top of the school website.) Lubbock’s “stay at home” order was extended to the end of April, and Governor Abbott’s most recent declaration closes school until May 4, 2020. The All Saints Board of Trustees, which has been meeting frequently during this crisis, voted to continue with distance education until May 4.

I’d sincerely love to be back on campus for Cinco de Mayo, but truth be told, I’m not holding my breath. Projections from the Institute for Health Metrics and Evaluation (IHME) estimate that the peak hospital resource use for Texas will occur on May 6. It will then take some time for the cases to recede. Coronavirus will not last forever, but we’re in distance education mode for the time being. We will continue to keep a close watch on developments and adjust the timeline as needed.

Guidance on Distance Education

I would like to share with you some advice offered to teachers regarding the work ahead of us. According to Dr, Robin DeRosa, who serves as Director of the Open Learning and Teaching Collaborative at Plymouth State University, it takes about a year to develop a high quality online course. We do not have the luxury of a year. The guidance DeRosa provides teachers – which is good advice for all of us – is:

“We are not building online courses or converting …face to face courses to online learning. Really, what we’re doing is we are trying to extend a sense of care to our students and trying to build a community that’s going to be able to work together to get through the learning challenges that we have.”

Amen to that!

Care & Building Community

Last week I mentioned some of the things All Saints is doing to foster a sense of care and build community. We have daily chapel on Facebook Live on weekdays at 8:00am (The videos are uploaded to the online chapel page of the school’s website).

Chaplain Paige also is leading the charge on assistance to families. If you need help, if you can offer assistance, or if you have a prayer request, please click here to complete a short form. Chaplain Paige will make sure it gets to the right place.

This week you should have received a call or email from your child’s teacher, advisor, or counselor to see how things are going. Our goal is to make sure we are communicating and to provide your family any help we can.

Finally, we are adding information to the website and sharing items that we hope are of help, like Kathy Oaks’ advice mentioned above and the video on how to wash your hands. At 40 seconds, the handwashing video may be the best instructional video I’ve ever seen. If you have ideas to share, please send them to Cindy Taylor at ctaylor@allsaintsschool.org.

Getting Through Learning Challenges

From a teaching and learning perspective, our approach to distance education has been to get it started, get feedback, fix problems as fast as possible, and continue the feedback loop. We knew that the first set of challenges would be technology and logistics. We are making progress on those, mainly because you have been so helpful in providing feedback (see When Things Go Awry, below). The next set of challenges will be finding the right pace, improving the online experience for students, and continuing support for families.

When Things Go Awry

When we started distance education, we anticipated there would be difficulties. If you are having difficulties or are frustrated, please contact the teacher first. Most problems can be solved by the teacher. The next step is the Division Head or Dr. Carpenter, who is our Director of Instructional Technology. The faculty and staff directory can be found on the school’s website here.

When to Call?

Please keep track of the time when contacting teachers, especially if done by phone or text at night. Teachers, like everyone else, need family time and downtime. If it is nighttime and you have a burning question you need to get off your chest, please use email or wait until the morning.

Toilet Paper Art

I was searching for an art project we could do as a community, and I stumbled across an art installation made with toilet paper. It’s actually quite lovely, and I doubt it caused much of a stir eight years ago when the article was published.  Just imagine trying to get the materials today…

Blessings,

Bruce

Dear Parents,

I hope this letter finds your family healthy and well. I am writing to express my appreciation, share my perspective on the move to distance education, and update you on the school’s response to coronavirus.

Thank You

First, I want to thank all of you who serve in the medical community. We know how important you are to society in normal times, but this pandemic has highlighted in sharp relief how dangerous your work can be. At a time when the rest of society is trying to avoid the coronavirus, you are doing the medical equivalent of running into a burning building to save lives. Thank you and bless you. Please know the All Saints community is here to support you as best we can.

Distance Education

I also want to acknowledge and thank our academic staff. We moved instruction online to keep the community safe, to continue our students’ education, and to offer children something familiar and consistent during these trying times. By taking this action, we asked teachers to turn on a dime. Distance education is very different from leading a classroom, and we are asking educators to “unlearn and relearn” their profession quickly. Teachers have to unlearn the skills, routines, and interactions that make them great in the classroom because these tactics will not work online. Teachers then have to relearn their craft by adjusting curriculum, instruction, and assessment so students can learn from afar. It’s difficult, and even more so at All Saints because our goal is not simply to keep kids busy. Our goal is to engage students intellectually.  Fortunately, we are blessed to have a terrific staff who want to provide the best for our students. I am proud of our progress, and I also understand that we have plenty of learning and growth ahead of us. Please know that our teachers are putting in extra-long days and working diligently to learn and improve as fast as we can.

When Things Go Awry

We started slowly with distance education because we anticipated there would be difficulties. If you are having difficulties or are frustrated, please contact the teacher first. Most problems can be solved by the teacher. The next step is the Division Head or Dr. Carpenter, who is our Director of Instructional Technology.

Logistics Update

The school’s Board of Trustees and Administration continue to meet regularly to monitor the situation, and we will continue to provide updates. As of now, our plans have not changed. All Saints launched distance education on March 26, and it will run until the beginning of Easter Break on April 10. We are prepared to continue with distance education after Easter if there still is a need for social distancing.

We also made the decision to cancel our May trips. It was not an easy decision to make – the trips are an important part of the All Saints experience and we delayed as long as possible – but it is the right decision. As you may know, we had explored a variety of options, including postponing the trips. Although experts have learned much about coronavirus in a short time, we still are at a stage where we cannot accurately predict how long it will last. Ultimately, we ran up against deadlines and needed to make a decision to be able to return money to families. We are working with companies to recoup funds. The coronavirus will eventually pass, and when it does, we would like to find a way to create unique experiences for those students who were unable to have their class trip.

Community in a Time of Social Distancing

I am not a fan of the term, social distancing. We need physical distance to stay safe, but we need social closeness to stay sane. Right now everyone is correctly focused on safety, which is the first step of the school’s plan for responding to coronavirus. The other parts of our plan include distance education and supporting the community.

The move to online instruction creates challenges for everyone – teachers, parents, and students – and we all are doing a terrific job of adapting. It’s a new adventure, but the shine of newness will wear off quickly. When it does, it will be the strength of the All Saints community – and how we help each other out during this crisis – that carries us through. To that end, we have started to roll out supports intended to help the community weather this storm.

Our teachers are working to create online opportunities for students to connect, like “online recess,” and our teachers were eager to see their students at the packet pick-up. Although everyone maintained a safe distance, it was clear from the faces of the students in the cars that they were excited to see their teachers. A teacher parade for the Lower School is scheduled, and we want to continue these opportunities. If you have ideas – for students or adults – please share with your child’s teacher, the Division Head, Chaplain Paige, or me. We want to support the entire All Saints community.

Please check out our online chapel. Chaplain Paige is conducting morning chapel via Facebook at 8:00 AM on Monday through Friday. It is a comfort for many to see a familiar face every morning and to continue a vital part of the All Saints day. You can borrow a Book of Common Prayer from the school or access it on the school’s website by clicking here (pdf). Thank you, Chaplain Paige, for your service to the community!

We also distributed an online form that is a catch-all for those who either need help or can offer help. The requests go to Chaplain Paige, who will then make sure the information gets to the right people. Click here to access the form.

We have had a busy couple of weeks preparing for the transition to distance education, and in a weird way, it’s a relief that we finally started. We have a good plan in place that keeps people safe, and we can now focus on the important work of education and community. This is not how I anticipated we’d be ending this school year, but I’m confident that it is an opportunity for the entire All Saints community to shine.

Blessings,

Bruce

On March 19, 2020 Governor Abbott announced four Executive Orders intended to mitigate the spread of COVID-19 (click here for press release and click here for the Executive Order). The wording of the order has raised questions from parents about what it means for All Saints. As you may recall, All Saints announced that we will continue educating children during the coronavirus pandemic by moving instruction online. 

Our plans have not changed. All Saints is moving to distance education starting on Thursday, March 26.

What about the “schools shall temporarily close” part of Governor Abbott’s order? We confirmed with Laura Colangelo, Executive Director of Texas Private Schools Association, that online learning may occur during this time. 

The part of Governor Abbott’s Executive Order that has to do with closing schools is Order No. 4. It reads, “In accordance with the Guidelines from the President and the CDC, schools shall temporarily close.”  

The guidelines issued by the President can be found here.  As can be found on page two of the President’s guidance, citizens are to “work or engage in schooling FROM HOME whenever possible.”  The intent of the President’s guidance is to prevent the spread of coronavirus, not to stop education. 

It certainly would be easier to extend Spring Break for several weeks, but the All Saints mission is to educate children. As long as we can ensure the safety of students and faculty, we are going to do all that we can to continue our important work with All Saints students. It may not be easy, but it’s the right thing to do.

Dear Parents,

As you probably know, the first cases of coronavirus have reached Lubbock. It’s not unexpected, but it is new terrain, which can be unsettling. Fortunately, West Texas is blessed to have a strong community, the support of our faith, and a roll-up-the-sleeves-and-get-to-work attitude. We will persevere and we will overcome this challenge.

We have two tasks ahead of us at All Saints. First and foremost, we need to keep our students and staff safe. Second, we need to continue our students’ education as best we can. To accomplish these tasks, the All Saints administration and Board of Trustees decided to implement our plan for moving classes to a distance education format. This plan calls for us to

• Extend Spring Break by three days
• Move instruction online until Easter break (which starts on April 10 with Good Friday)

Here’s the schedule for the upcoming week:

• Spring Break extended for students:  Mon., March 23 – Wed., March 25
• Teachers finalize preparation for online courses:  Mon., March 23 – Wed., March 25
• First day of online classes:  Thur., March 26

We will continue to monitor the situation and make adjustments as needed. If the coronavirus pandemic passes and we can get back to traditional school before Easter, we will. If we need to extend beyond Easter, we will.

After-school activities and athletics also will be suspended until Easter. TAPPS, the organization under which All Saints competes for athletic, academic, and arts competitions, has canceled events through April 12. TAPPS is striving to move as many competitions online as possible, and we will keep families informed of the status of these events. We will conform with all TAPPS rules and guidance regarding distance education. Coach Brashear will reach out directly with more information.

Due to the rapidly changing conditions regarding COVID-19, the Board, administration, and trip sponsors continue to explore all options regarding the school trips in late April and May, including cancellation and postponement.

The intent of this email is to provide information that will help your planning. We will continue to provide more information via email in the coming days on what your child’s distance education will look like, and we will continue to post information on the school’s website as well.

Sincerely,

Bruce Latta

Subject: Update on Coronavirus

Dear Parents,

As the All Saints community prepares for a well-deserved Spring Break, I am writing to provide an update on the school’s preparations and policies regarding coronavirus. Comprehensive  information about coronavirus and COVID-19 can be found at the websites for the Centers for Disease Control and the World Health Organization.

Preparation & Contingency Planning
The school’s faculty, administration, and Board have been preparing the school for coronavirus. We have been diligently working to provide students the safest environment with the least amount of fear.  To that end, and to ensure the continuity of our students’ education, All Saints has been following guidance published by the CDC and WHO, and we are in close contact with local authorities. A good resource from the CDC that captures what we have been doing at the school – and that provides guidance on how families, workplaces, and community and faith-based organizations can prepare – can be found here.

While the community spread of coronavirus in Lubbock has been “none to minimal” in CDC terms, we all know that coronavirus will come to Lubbock. In preparation, we have been honing the school’s contingency plans. We have been using guidance from Unicef/WHO (Key Messages and Actions for COVID-19 Prevention and Control in Schools) and CDC (Interim Guidance for Administrators of US K-12 Schools and Childcare Programs)  tailored to schools to inform our plans. All Saints’ contingency plans range from postponing and canceling events to closing school for a short time to an extended closure that requires moving instruction online.

Monitoring, Decisions, and Communication
All Saints’ administrative and Board leadership has been monitoring the situation closely and are meeting regularly. We will continue to do so over Spring Break.

We have no evidence that the virus is on campus, but the situation is fluid and can change rapidly. The school will make decisions on a week-by-week basis regarding suspending events and moving instruction online. We will provide regular weekly updates. (Please know that the administrative team is meeting daily, and we are prepared to make changes on a daily basis to ensure the safety of our students, staff, and families.)

The school is adding an information page to the All Saints website where you can find these updates and other information on the school’s response to coronavirus. A button on the school’s home page will direct you to the information page.

Current Status
School Operations

• Spring Break runs from Saturday, March 14 through Sunday, March 22
• Classes resume on Monday, March 23

Cancellations

We will keep families apprised of postponements and cancellations by other groups that affect All Saints students.

• State Science Fair: Moved online
• PSIA: Cancelled all tournament activities
• FIRST Robotics: Suspended season, cancelled tournament
• GEAR Robotics:  Season cancelled
• UIL: Suspended robotics, debate, and boys basketball tournaments
• TAPPS: Suspended athletic competitions through April 12

WTCAA is the athletic conference for middle school. We have not received information yet, but we anticipate WTCAA will follow TAPPS. We will provide updates when we receive the information.

Field Trips, Travel, and Other Events

Our primary goal is to keep students safe. If we believe an event is not safe for students to attend, All Saints will not participate in the event.  This includes field trips and student travel.  We are preparing for the possibility that field trips and travel will be canceled. We are in close contact with our tour companies regarding local situations, canceling or rescheduling trips, and obtaining refunds. We will provide more information to families as soon as it becomes available.

Preparing for Distance Education 
Like other schools and colleges across the country, we are working to ensure our students’ educations can continue even if students are at home for an extended period of time.

Technology
Dr. Carpenter and our Division Heads have been working with faculty to prepare for online instruction using technology that is age-appropriate. If your family does not have access to the internet or to a device (computer or tablet), please contact your Division Head. We have set aside specialized equipment needed by several high school classes.

Teachers and administrators have met with middle and high school students to ensure they are able to access the software tools that will be used for online classes. While we currently anticipate that classes will resume at the school on March 23, we want to make all the preparations that we can before everyone departs for Spring Break.

Schedules
The schedules for distance education are not yet complete. If we do need to move instruction online, please know that the schedule of instruction will not be the same as the class schedule students follow at school.

Academic Items
Older students have been instructed to bring books, electronics, and personal items home with them in case the situation changes over Spring Break and we need to move to online learning.

If Your Child Feels Ill
Please keep him or her home, both for your child’s health and for that of other students. This is a long-standing school policy.

We have several members of the All Saints community and families who are at higher risk. These include people whose immune systems are compromised and cannot fight disease as well as others can, people older than 60 years of age, and people with underlying medical conditions. The threat to them is much higher.

You must keep your child home if he or she has a fever, which is a temperature of over 100 degrees.  This is a long-standing school policy, and it is particularly important when it comes to coronavirus. If a child has a fever, parents will be notified to pick up the child immediately. To return to school, a child must be free of fever for at least 24 hours.

All Saints has systems in place for temporarily isolating ill children who may be contagious to prevent contact with others and maintain privacy as they wait for a parent to pick them up. (It’s not the front office.)

If your child has to miss school, please know that All Saints teachers will do all they can to keep your child up to speed, and they will offer grace in getting assignments turned in.

Reporting Suspected Coronavirus
School policy is that we inform a student’s parents of any suspected illness with their child. As mentioned above, we have parents pick up ill children and we have measures in place to temporarily isolate children who may be contagious with any viral illness.

Notification Procedure Regarding Coronavirus
Nurse Rozean has been working with the City of Lubbock Department of Health to ensure we are doing all that is expected regarding reporting cases in which the symptoms are consistent with coronavirus. We are to:

1. Notify parents and have child picked up from school as soon as possible
2. Direct parents to contact their healthcare provider (with information that COVID-19 is suspected)
3. Notify the City of Lubbock Department of Health.
4. Conduct additional measures as directed by the City of Lubbock Department of Health.
5. Comply with all HIPAA Privacy Rules regarding privacy and patient information.

If there is a confirmed case of coronavirus at the school, we will follow all directives from state and local governments.

Spring Break Travel – Overseas
All Saints is following the example of Texas A&M, Texas Tech, and other universities regarding international travel. Members of these universities who visit countries with travel notifications are required to follow a 14-day self-quarantine.

If an immediate family member of an All Saints student travels to one of the individual countries listed on the travel notifications list for levels 2 and 3, the student and family members must remain off campus and away from school events for 14 days.

The CDC guidance for global travel can be found here. The list can change rapidly, and it is possible for the status to change in the middle of your travels.

Spring Break Travel – Domestic
There are several areas in the United States where coronavirus is being spread within the community. Events have been canceled, schools closed, and states of emergency declared. Many universities, including Texas Tech, are discouraging “non-essential, domestic university-sponsored” travel through March 31.

Many All Saints families have decided not to travel this break, especially if it meant spending time at airports or in airplanes. CDC guidance on domestic travel can be found here.

Cleaning & Prevention
The best way to prevent catching and spreading the coronavirus (and other respiratory diseases like influenza) is to avoid exposure. This is done by avoiding close contact with people who are ill, not touching your eyes, nose, and mouth, washing hands thoroughly, and keeping surfaces clean. The Centers for Disease Control and Prevention (CDC) has a webpage with other guidance that will help prevent the spread of coronavirus (click here).

As mentioned in a prior email, our cleaning protocol includes disinfecting surfaces, fogging the school, the distribution of disinfecting wipes and sprays to staff, and having plenty of soap and hand sanitizer available for use. The school will use Spring Break to do a deep cleaning of the school. The core product used to clean the school is Diversey Alpha-HP, which is a multi-surface disinfectant cleaner that is effective on human coronavirus (data sheet)

I know this is a long letter, but we want to provide as much information as possible. As mentioned above, we will post these updates and other information on the school’s website so you can access them easily.

I hope your family has a healthy, safe, and happy Spring Break.

Blessings,

Bruce Latta

February 27, 2020

Subject: Preparing for Coronavirus

As you are likely aware, on Tuesday, February 25, the Centers for Disease Control (CDC) gave a press conference updating the country on the current status of the coronavirus (COVID-19), and what steps should be taken moving forward. We wanted to share with you some of the steps All Saints is taking to prevent the spread of illness across our campus and to plan for the possible spread of the coronavirus to West Texas.

Our approach includes three elements: prevention, vigilance, and intervention. Prevention starts with following the basics – those best practices in daily health that minimize the spread of infectious disease:

• Encouraging good hygiene, like washing hands thoroughly, covering up coughs and   sneezes, and not putting hands (or objects) into mouths
• Ensuring that students who are ill are picked up immediately
• Asking all faculty, staff, and students who are feeling ill to stay home
• Requiring students and faculty to be free of fever without the use of fever-reducing medicine for at least 24 hours before returning to school

Although the coronavirus is spread mainly through the air via respiratory droplets (from sneezes or coughing), it also may be possible for the virus to be transmitted on surfaces contaminated by respiratory droplets. The school’s daily cleaning regimen includes the use of antimicrobial cleaners, and we are providing teachers with hospital-grade cleaning wipes, which are an upgrade from the household-grade wipes that most people recognize.  Furthermore, All Saints is “fogged” periodically from the fall to the spring, a process that is done after hours with specialized chemicals to disinfect surfaces. The electrostatic sprayers used to fog the school ensure that all surfaces are treated, even under tables and other areas that are hard to access.

We are vigilantly tracking the situation. The CDC expects the coronavirus to spread in the United States. It is a matter of when, not if. Given how quickly things can change, we are closely monitoring new developments and will continue to reevaluate our steps and actions daily. All Saints will comply with directives from state and local governments, and we actively seek guidance from the Centers for Disease Control, the World Health Organization, and local epidemiologists.

All Saints is prepared to intervene. The school has several class trips planned for the spring. As of now, all trips are moving forward as planned. We are monitoring the situation on a daily basis. If we need to cancel any school trips or events, we will. The All Saints administration team is taking steps to prepare for an extended closure of school should it come to pass. While we all hope and pray that such steps are not necessary, we plan for them.

I am particularly grateful for the strength and fortitude of the All Saints community, especially in times like these when working together is of paramount importance. Please continue to look for further communications from us on this matter.