ABOUT THIS GUIDE
The policies in this guide are to be considered as guidelines. All Saints Episcopal School, at its option, may change, delete, suspend or discontinue any part or parts of the policies in this guide at any time without prior notice. Any such action shall apply to existing as well as future employees. No one other than the Head of School, or, by resolution, the Board of Trustees may alter or modify the policies in this guide.
Revision Date: 7/31/2020
TABLE OF CONTENTS
As All Saints Episcopal School opens for the 2020-2021 school season, we offer the following protocols and considerations to help protect students, teachers, administrators, and staff and slow the spread of COVID-19. This guide is created in alignment with best practices as recommended or mandated by
These protocols and considerations are meant to supplement—not replace—any state or local safety laws, rules, and regulations with which the school must comply.
Symptoms of COVID-19
(From CDC, last updated by CDC on May 13, 2020)
People with COVID-19 may have had a wide range of symptoms. These symptoms may appear 2-14 days after exposure to the virus. People with these symptoms may have COVID-19:
This list does not include all possible symptoms. As more is learned, the CDC will update the list of symptoms and All Saints will adjust procedures accordingly.
Definition of Close Contact
(From TEA, SY20-21 Public Health Planning Guidance, July 28, 2020)
This document refers to “close contact” with an individual who is lab-confirmed to have COVID-19. Close contact is defined as:
If either situation occurred at any time in the last 14 days (at the same time the infected individual was contagious).
Individuals are presumed infectious at least two days prior to symptom onset. In the case of asymptomatic individuals who are lab-confirmed with COVID-19, individuals are presumed infectious two days prior to the date of the confirming lab test.
Re-entry Criteria, CDC Guidance
(From CDC, updated by CDC on May 12, 2020)
If the individual has symptoms that could be COVID-19 and wants to return to school before completing the above stay at home period, the individual must either:
COMMUNICATING ABOUT COVID-19
Designated COVID-19 Points of Contact
To notify the school of an illness, please contact the Health and Safety Coordinator, Lisa Rozean at 745-7701 or firstname.lastname@example.org and your child’s Division Head.
The first point of contact for any questions, concerns, or feedback about COVID-19 policies and procedures is the Division Head. They can be reached at 745-7701 or at the emails listed below.
Patriot Learning Center: Mrs. Emily Cannon, email@example.com
Lower School: Mrs. Rachel Scrantion, firstname.lastname@example.org
Middle School: Mr. Greg Hutchinson, email@example.com
High School: Ms. Tammy Edmonson, firstname.lastname@example.org
Staff/Faculty: Contact your supervisor or Valerie Tucker, HR Director
If the Division Head is not available, contact the Head of School, Mr. Bruce Latta at email@example.com or by calling the school.
COMMUNICATION REGARDING ILLNESS
Consistent with applicable law and privacy policies, staff and families must self-report to the school if they or their students have symptoms of COVID-19, a positive test for COVID-19, or were exposed to someone with COVID-19 within the last 14 days in accordance with health information sharing regulations for COVID-19.
To notify the school of an illness, please contact the Health and Safety Coordinator, Lisa Rozean at 745-7701 or firstname.lastname@example.org and your child’s Division Head.
In accordance with state and local laws and regulations, All Saints will notify local health officials, staff, and families immediately of any lab-confirmed cases of COVID-19 while maintaining confidentiality in accordance with the Americans with Disabilities Act (ADA) and FERPA.
People who have had close contact with the person diagnosed with COVID-19 will be required to stay home and self-monitor for symptoms and follow CDC guidelines if symptoms emerge. (Please refer to the section, Individual with Close Contact to someone with COVID-19, below)
A person with close contact will not be allowed to return to campus until the Re-entry criteria have been met.
WHAT HAPPENS IN CONFIRMED OR SUSPECTED CASES OF COVID-19
(From TEA SY 20-21 Public Health Planning Guidance July 7, 2020)
The procedures for dealing with confirmed or suspected cases of COVID-19 err on the side of caution. An individual who is experiencing the symptoms of COVID-19 is assumed to be infected with COVID-19 until other evidence is presented.
In both suspected cases and confirmed diagnoses of COVID-19, the individual must stay at home throughout the infection period, and cannot return to campus until the conditions for campus re-entry have been met.
Individual Diagnosed with COVID-19
The individual may return to school when all three of the following Re-entry criteria are met:
Individual with Symptoms – but no Formal Diagnosis – of COVID-19
An individual who has symptoms of COVID-19 and who is not evaluated by a medical professional or tested for COVID-19 is assumed to have COVID-19. The individual may not return to the campus until the individual has completed the same three-step set of criteria listed above for confirmed cases of COVID-19.
Individual with Close Contact to Someone with COVID-19
People who have had close contact with a person diagnosed or suspected COVID-19 will be required to stay home and be advised to self-monitor for symptoms and follow CDC guidelines if symptoms emerge.
The individual will not be allowed to return to the campus until 14 days from the last day of close contact. If close contact with the individual with confirmed or suspected COVID-19 continues (ex., living in the same household) they will not be allowed to return to campus until 14 days after the person with Confirmed or Suspected COVID-19 case has met the Re-entry criteria above.
Ruling Out COVID-19 to Return to School
If the individual has symptoms that could be COVID-19 and wants to return to school before completing the above stay at home period, the individual must either
When Someone Exhibits Symptoms of COVID-19 on Campus
All Saints is implementing several strategies to prepare for when someone shows initial symptoms of illness when on campus. These include:
Heavily used common areas used by the sick person will be closed off and will not be used until it has been cleaned and disinfected.
Notification of Health Officials and Close Contacts
In accordance with state and local laws and regulations, All Saints will notify local health officials, staff, and families immediately of any case lab-confirmed case of COVID-19. Notifications will be made maintaining confidentiality in accordance with the Americans with Disabilities Act (ADA) and Family Educational Rights and Privacy Act (FERPA).
PROMOTING BEHAVIORS THAT REDUCE THE SPREAD OF COVID-19
All Saints Episcopal School is implementing strategies to encourage behaviors that reduce the spread of COVID-19. These strategies help minimize the potential of spread in our school and in our community.
No Penalty for Staying Home Due to COVID-19
Employees and students who are sick, have been exposed, or who have recently had close contact with a person with COVID-19 must stay home. Showing symptoms of or having been tested positive for COVID-19 requires the student or staff member to stay home throughout the infection period.
Employees and students should not be penalized for doing the right thing. For employees, personal days/paid time off days will not be counted for staff members who stay home due to exposure to COVID-19 or due to displaying symptoms of COVID-19. Staff members who are required to stay home based on our guidelines will not have personal/PTO days counted against them.
For students, All Saints will not offer incentives for perfect attendance. Students who are absent will be afforded time to catch up in classes and/or be offered opportunities to continue learning virtually (in case of an extended absence).
Please see the section, When Someone Exhibits Symptoms of COVID, below for the procedure to follow.
Hand Hygiene and Respiratory Etiquette
All Saints asks families to partner with us to teach and reinforce hand washing with soap and water for at least 20 seconds. An instructional video is posted on the school’s website, and students will be taught proper hand washing techniques at school.
Various times will be set aside during the day so students can wash their hands. In addition, multiple hand sanitizer stations are set up in classrooms and throughout the campus. Students and staff are encouraged to use these stations as much as needed, and they are part of the classroom entry/exit procedure.
All Saints will provide hand sanitizing stations at all entry points on campus and each person will be asked to use them as part of the entry procedure.
Students, teachers, staff, and campus visitors are to sanitize and/or wash hands frequently, especially:
All Saints will also teach proper etiquette for covering coughs and sneezes. This includes the use of tissues, which will be available in every classroom. If a tissue is not available, we will use our elbow. Upon using a tissue or elbow, students and staff will immediately wash hands or use hand sanitizer.
Use of Face Coverings
Schools are required to comply Governor Abbott’s Executive Order GA-29 regarding the wearing of masks.
“Every person in Texas shall wear a face covering over the nose and mouth when inside a commercial entity or other building or space open to the public, or when in an outdoor public space, wherever it is not feasible to maintain six feet of social distancing from another person not in the same household.” Some exceptions apply.
For the purposes of this document, “masks” include non-medical grade disposable face masks, cloth face coverings (over the nose and mouth), and gaiters.
Face coverings are meant to protect other people in case of asymptomatic wearers who are unknowingly infected.
A face covering may not have a valve or vent. The valve or vent allows the exhaled air to be released unfiltered.
Face coverings will not be required for:
Per guidance from the TEA, full-face shields may be used in place of a mask to protect eyes, nose, and mouth whenever a mask is not feasible or whenever the education context may benefit from the ability to see an individual’s full face.
Families are asked to provide masks for their children with the name of the child clearly marked on the mask. An extra mask should be sent to school in a closed and named ziplock type bag in case an extra is needed. A clean mask is to be worn each day.
In an effort to support access of supplies for the medical community, we ask that high grade medical masks and respirators are not brought to school.
Sharing masks is prohibited. Face coverings found on campus that are not identifiable will be thrown away. Students and staff are to avoid touching another person’s face covering unless an emergency prompts such action. If someone comes into contact with another person’s covering, hand washing and/or sanitizing must be done immediately after touching the covering.
Personal Supplies for Hygiene
The school will provide adequate supplies, including soap, hand sanitizer, paper towels, tissues, and disinfectant wipes. Based on usage, the school may ask families to help us out by supplying extra supplies for their child. However, we will work to avoid this scenario as much as possible.
Families are also welcome to provide their children with personal/travel-sized hand sanitizer. To keep in their school bag, desk, or on their person. Any supplies brought to school are subject to oversight by the faculty and staff to ensure proper and safe use
MAINTAINING A HEALTHY ENVIRONMENT ON CAMPUS
All Saints is implementing several strategies to maintain healthy environments.
STUDENT DROP-OFF AND PICK-UP
To limit the risk of exposure to COVID-19, the processes of drop-off and pick-up have been changed. Below is the general process used across the school, but the procedures will vary by division. At the discretion of the school, procedures for dropping off and picking up may change based on providing as safe a process as possible.
All drop-off locations will require a safety check. Students who pass the safety check will be admitted into the building. See below.
Locations for Drop-Off
The areas for drop-off will be assigned based on the grade level of the family’s youngest child. The locations include the high school, the Circle Drive, the Patriot Learning Center, the Lower School and the Middle School.
Walking Students into the Building is Suspended
Parents or Guardians who are dropping off or picking up students are to stay in their vehicles and may not walk their children into the building.
Drop-Off and Screening Process
All Saints staff will be positioned to help with drop-off and pick-up procedures and ensure that children are safely transitioned to or from their vehicle.
Drop-off times are from 7:40 am – 8:00 am.
The school day begins at 8:00 am.
If you arrive on campus after 8:00 am and/or the duty staff are no longer outside, please wait at your designated drop-off location and call the school’s office at 745-7701. A member of staff will come to your car to conduct the entry screenings and help transition the student to class.
Arriving Before Drop-off Time
If you need to drop off your child prior to 7:40 am, please contact your child’s Division Head to make arrangements for screening and entry. We will do our best to accommodate your work schedule.
Students who arrive early will be taken to specified locations in each Division where they are supervised and can maintain social distance until classrooms have been opened.
Adjustments to Drop-Off Procedures and Times
The drop-off procedures and times may need to be changed, and they will vary by Division. Division Heads will update parents about any adjustments to drop-off procedures.
Student Pick-Up Times and Locations
School dismisses at 3:30 pm (and 3:45 pm for high school). Students will be picked up at the location they are assigned for drop-off.
Waiting for Older Siblings
Please contact your child’s Division Head if you need your child to wait for a high school sibling to complete classes at 3:45 pm. Students will be escorted to the Commons, where they will wait for their high school siblings.
All Saints will continue to offer Afternoon Fun, beginning at 3:30pm.
Students will be required to wash their hands before participating in Afternoon Fun.
All school rules and procedures will be followed during Afternoon Fun.
CLEANING AND DISINFECTING
The school is cleaned on a daily basis by a custodial service. The product used in Alpha HP, a peroxide-based disinfectant and cleaner that works on a variety of surfaces and is registered on the Environmental Protection Agency’s List N: Disinfectants for Use Against SARS-CoV-2 (COVID-19) The daily cleaning protocol includes desks, high touch surfaces, and common areas among others.
In addition, high touch areas (e.g., desks, chairs, playground equipment, door handles, sink handles, etc.) are cleaned and disinfected several times during the day and between use. Each teacher is provided with cleaning supplies for their classroom.
All Saints has purchased Ultraviolet (UVC) Germicidal Light Towers to help with the mitigation and disinfection of airborne/aerosol pathogens. The equipment will be used by trained personnel when classrooms are not occupied.
All Saints has purchased specialized fogging equipment to disinfect rooms. As with the UVC Germicidal Light Towers, this equipment will be used by trained personnel when classrooms are not occupied.
All Saints has an expanded cleaning service to use on an as-needed basis for in-depth cleaning. The process includes the use of electrostatic sprayers to apply a hypochlorous acid solution for clearing and disinfecting. The product is registered on the Environmental Protection Agency’s List N: Disinfectants for Use Against SARS-CoV-2 (COVID-19)
When cleaning supplies are used, spaces will be properly ventilated.
Shared Objects and Personal Items
School supplies (i.e. pencils, pens, markers, crayons, scissors, etc.) will not be shared among students. Each student will have his or her own container of supplies.
Each student’s belongings will be kept separate from others’ and in individually labeled containers, cubbies, lockers, or other areas. Student storage and access to storage areas will be organized and scheduled to maintain social distancing requirements.
The sharing of objects will be limited.
We will also limit use of supplies and equipment by one group of children at a time and clean, store, and disinfect between use. This includes electronic devices (iPads, desktop computers, etc.), gym or physical education equipment, art equipment, toys, books, games, and learning resources.
Any shared objects will be cleaned between uses.
Ventilation and Air Quality
All Saints will ensure that our ventilation systems operate properly and are cleaned. We will also find ways to increase circulation of outdoor air as much as possible, for example by opening doors. We will NOT open doors when doing so poses a safety or health risk to children and staff.
All Saints has purchased Ultraviolet (UVC) Germicidal Light Towers to help with the mitigation and disinfection of airborne/aerosol pathogens. The equipment will be used by trained personnel when the classrooms are not in use.
Drinking fountains have been shut down. The school is installing filtered water bottle filling stations located on campus. Students and staff are expected to bring their own refillable bottles to use. Water bottles may not be shared. Please make sure bottles are clearly marked with one’s name. Bottles found that are not identifiable will be thrown away.
Modified Classroom Layouts and Guides
Seating and desks will be spaced to meet or exceed social distancing guidelines in all classrooms, common areas, and during school gatherings. In addition, seating will be organized so children are not directly facing each other.
All Saints will follow the most conservative guidelines for social distancing which call for people to be separated by 6 feet. Social distancing guidelines call for people to be separated by 6 feet.
Class sizes are limited. In cases where students cannot be accommodated safely in the traditional classroom, the class will be moved to a larger space.
Physical guides (i.e. tape on floors, signs on walls, barriers, etc.) will be put in place to help ensure that staff and children adhere to social distancing regulations.
Common Areas and Playground Equipment
Proper distancing will be used in common areas. When distancing is not practical or possible, the schedule has been adjusted to stagger the use of the space.
The use of playground equipment will be limited to small groups of students. Hand washing and/or hand sanitizing is required both before and after use of the playground equipment.
Students who are actively exercising may remove masks or face shields, as long as they maintain at least six feet of distance from other students, teachers, and staff who are not wearing masks or face shields.
The school will continue to offer a hot lunch service.
Food will be prepared by vendors who adhere to health and safety guidelines. Lunches will be delivered to All Saints in individual servings which then will be distributed to students.
Lunches must be ordered through the online system a week ahead of time.
Students and staff may bring their own lunch and snacks. Families are encouraged to use disposable items. This includes lunch bags instead of lunch boxes, etc.
Sharing of food, drink, or utensils are strictly prohibited.
Students who do not have lunch will be provided a packaged lunch (e.g., lunchable) and the family’s account will be charged.
Lunch will be eaten in classrooms, outside, and common areas to ensure students and faculty can adhere to social distancing guidelines. The schedule for lunch will be adjusted to accommodate the need for social distancing and for students to eat at appropriate times of the day.
Eating spaces will be cleaned after their use.
Having food delivered to campus is not allowed (by vendors, delivery services or parents).
While under normal conditions, we have allowed these services, until the situation concerning COVID-19 changes, our policy has changed.
Students Without Lunch
Students who come to school without food for lunch will be provided an individually wrapped emergency meal. Parents will be billed separately for the cost of providing a child with an emergency meal.
Lunchroom staff will warm up lunch for students who need this. Students will not be directly handling the microwaves.
Students will not be allowed to share food.
Parent Lunch with Children
Parents will not be able to eat lunch with their children on campus.
The ability for parents to visit school and eat lunch with their children on campus is a benefit that families enjoy. Due to the need to restrict visitors on campus, we will have to suspend this practice temporarily until further notice.
MAINTAINING HEALTHY CAMPUS OPERATIONS
All Saints is implementing several strategies to maintain healthy campus operations.
The entry protocol for anyone entering the All Saints campus includes a health check that includes a survey regarding symptoms and a temperature check. All visitors must wear masks.
Health checks will be conducted safely and respectfully and in accordance with any applicable privacy laws and regulations. All Saints will be guided in this practice by the screening methods set forth by the CDC, TEA, TAPPS, and state and local health departments.
Assemblies, Field Trips, and Visitors
All school or large group assemblies and events are being restructured or postponed to adhere to regulations and school safety procedures.
Due to restrictions on destinations, the availability of host sites, and limitations on transportation due to social distancing, field trips and school trips are being reviewed and may be postponed, revised, or suspended.
Visits to campus will be limited to those essential to daily school operations (ex. scheduled meeting, an unavoidable event, or in case of an emergency). Every visitor must check-in at the front office and is subject to temperature checks, health screenings, and must wear a mask.
Our class structure and schedule will ensure that student and staff groupings are as static as possible without compromising the educational experience. We will do this by limiting the mixing of student groups/classes as much as possible. We will also limit the amount of transition between spaces and plan transitions to reduce risk.
Chapel services will continue online via Facebook Live. Students will participate in Chapel in person, but on a rotating basis so only one grade is present at a time. Chapel services will be streamed for online viewing and posted to the school’s website.
All staff members will be trained in all safety protocols. These include hand washing, use and storage of cleaning products, transitions, and class setup for social distancing.
Use of School Facilities
All Saints is honored to have established partnerships with local organizations (e.g., Lubbock Concert Band and Burktech Players). All partners who use our facilities are required to have established guidelines for use that are aligned with the policies set forth by All Saints Episcopal School.
SUPPORTING STUDENTS WHO ARE NOT ON CAMPUS
If members of our school community cannot be on campus temporarily, All Saints will continue to serve these students’ needs through online instruction and support.
In addition to reviewing class routines and expectations, the first days of school for all students will focus on learning and managing the technology used for on-campus classes and for distance learning.
Schedule and Instruction
The schedule for instruction will generally follow the schedule for on-campus instruction. If a significant portion or the entire school needs to move to distance learning, schedules will be adjusted.
The format of instruction for distance learners in this configuration will depend on the instructional goals and a number of other factors. Instruction may be a combination of synchronous learning, which is real-time, two-way, live instruction between teachers and students, or asynchronous learning, which is where students work on learning materials on their own time.
One important lesson learned during distance learning in the spring was how isolated students feel during distance learning. To alleviate this, the teacher will arrange a schedule to connect with distance learners. The schedule will depend on his/her availability during the school day and/or after regular school hours.
Other forms of support include student work groups for projects and activities set up to help distance learners connect with schoolmates.
There may be times during the school year due to acute or widespread COVID-19 outbreaks when school operations must move off campus for either a short time or an extended period.
Examples of such situations include:
Childcare During School Closure
The decision to close school for an extended time places a large burden on parents.
All Saints will offer on-campus childcare for our youngest students during a school closure in a manner in line with federal and state guidance regarding Daycare centers.
In the event that All Saints cannot meet the demand for childcare, priority for childcare spaces will be given to families in which caregivers are identified as essential personnel by local, state, and federal authorities.
DISTANCE LEARNING: ALL SAINTS ONLINE
The goal of All Saints Online is to provide the whole-child education parents expect from All Saints to students who cannot be on campus.
Guiding Principles of All Saints Online
The following principles guide the All Saints Online program.
Transition to All Saints Online
If there is a move of the entire school to an extended period of distance education, the school will follow a three step process
The length of time for each step will vary depending on the Division. Older students may move through the process quickly while younger students will require more time. Teachers will adjust timelines as needed to ensure that students are able to be successful in a distance education environment.
All Saints Online: PLC and Lower School Instruction
The instructional day will be structured to ensure there are enough minutes devoted to each subject area. The day will consist of a mix of live instruction and out-of-class activities. Teachers and teaching teams will be able to adjust the schedule to meet student needs.
Daily live instruction may include activities such as:
Daily out-of-class assignments are to be completed independently. These may include activities such as:
All Saints Online: Middle School and High School
High school classes will follow the class schedule for on-campus learning. The schedules for Middle School may be adjusted. All classes will meet.
The curriculum followed for All Saints Online is the curriculum used for school on-campus. Hands-on activities, such as science labs, will be scheduled by teachers as necessary and follow all local, state, and federal safety guidelines.
The amount of teacher supervision for collaborative projects and group work will depend on the age of the students.
Students will need a device connected to the internet to support distance learning.
The standard devices used at All Saints include computers (laptop or desktop) running Windows 10 and Apple iPads (6th and 7th Generation, WiFi, 128GB).
Current versions of Google Chrome, Mozilla Firefox, Microsoft Edge, or Safari are recommended for devices. Your child’s teacher may request the use of additional apps to support instruction.
If a family needs to borrow equipment, please contact the Director of Instruction & Technology (Dr. Penny Carpenter at email@example.com) or your child’s Division Head.
Google Accounts and the G Suite for Education
A Google account will be created for each student in Grades K-12. The account provides supervised access to the G Suite for Education. The G Suite for Education is a collection of secure online tools that include: Gmail, Docs, Sheets, Slides, Drawing, Classroom, and others.
The student Google account provides a secure and supervised email account. This email account is used to verify student identity and grant access to the G Suite tools and other instructional tools. The functionality of the email account will vary by grade. Younger students will not have the use of the email functions. Communication with younger students will be through a Learning Management System (LMS) such as Google Classroom and Seesaw.
Google Classroom is a Learning Management System (LMS). All teachers of students in Grades Three through Twelve will manage a Google Classroom for their students. Students will join classes and their parents/guardians will receive an invitation to receive summaries of class activity. Instructions on how to access your child’s account will be communicated to you at the beginning of the school year. Each student will also be trained when they return in the fall on the procedures of accessing and using Google Classroom and other G Suite tools.
Seesaw is a Learning Management System (LMS). Teachers in Grades PS-2 will use this platform to post assignments and activities. Teachers in other grades may use the Seesaw system in addition to Google Classroom for the interactive and engaging activities available. Instructions on how to access your child’s account will be communicated to you at the beginning of the school year. Each student will also be trained when they return in the fall on the procedures of accessing and using Seesaw.
FACTS/Renweb is All Saints’ Student Information System (SIS). This student database provides scheduling, attendance, grading, progress reports, report cards, and communication tools.
Other Technology Tools
Teachers may use other apps and websites to support learning and instruction. These tools may include but are not limited to the following:
BrainPop, EdPuzzle, Flipgrid, IXL Math, Kahoot, Khan Academy, Lonestar Learning, Quizlet and Zoom
All Saints Online Student Kits
Each teacher will create an All Saints@Home Student Kit for each student that will be used during distance learning. The contents of the kit will vary by grade level and student need. The purpose of the kit is to provide as many items as possible to aid in student learning during such a period of time. The kits are also made to minimize the additional work that parents face when having to supervise learning at home and partnering with the school